Your suppliers, materials, and costs — connected to operations.
Most businesses keep supplier data in a spreadsheet and expenses in an accounting tool — with no line connecting them. CoreXBiz Suppliers brings them together: your vendor profiles, your material inventory, multi-supplier pricing per item, purchase orders with line items, and every expense tagged to the vendor who charged it. One system. No gaps between the data.
Multi-source per material
Track pricing from every supplier
Rank by unit cost. Set preferred. Run comparisons.
Purchase orders built in
Full PO system with line items
Auto-numbered. Email to supplier. Track status.
Every expense tagged to a supplier
Costs connected to their source
Accounting expenses link to the vendor who charged them.
A vendor operations layer — not a contact list
Every feature is grounded in what your business actually does with suppliers: source materials, compare costs, place orders, and track every pound spent against the vendor who charged it.
Operational Supplier Profiles
Every supplier record carries more than contact details. Payment terms, contract dates, supplier tier and type, open balance, and a QuickBooks ID field for accounting sync. Suppliers are business entities — tracked with the data your operations actually need.
- Supplier type and tier classification
- Payment terms and contract start/end dates
- Open balance field for financial tracking
- Attachments — store contracts and onboarding docs
- QuickBooks ID field for accounting integration
Material Inventory with 35+ Fields
Materials in CoreXBiz are not simple SKUs. Each material carries a full operational profile — category, unit cost, quantity on hand, reorder point, dimensions, roll or sheet specs, hazardous material flags, and a 3-level category hierarchy for organisation.
- Material code, category, and status tracking
- Unit cost, quantity on hand, and reorder point
- Roll length, sheet width, and dimension fields
- Hazardous material classification flag
- Universal 3-level category taxonomy built in
Multi-Supplier Price Comparison
A single material can be supplied by multiple vendors — each with their own unit cost, lead time, and minimum order quantity. CoreXBiz tracks all of them. You can compare pricing across suppliers, set a preferred vendor, and run reorder analysis against current inventory levels.
- Link any material to multiple suppliers
- Track unit cost and lead time per supplier
- Set preferred supplier — used in purchase order defaults
- Price comparison across all sourcing options
- Reorder alerts based on quantity on hand vs. reorder point
Purchase Orders with Line Items
Issue purchase orders directly from the platform. Each PO auto-generates a sequential number, carries line items with quantity and unit cost, tracks status from draft through to received, and can be sent by email to the supplier — all without leaving CoreXBiz.
- Auto-numbered POs — sequential, per your business
- Full line item entry: material, quantity, unit cost
- PO status: Draft → Sent → Received → Cancelled
- Email dispatch to supplier from within the platform
- WooCommerce order reference linkable to POs
Material Unit Calculator
For businesses that buy materials in rolls, sheets, or bulk — and sell in units — CoreXBiz calculates how much you need. Enter your job dimensions, waste factor, and material specs. The calculator returns units required, with cost estimate, for any order size.
- Roll, sheet, and bulk unit calculations
- Waste factor applied to all material types
- Job-level material needs: total cost + unit breakdown
- Multiple material types in a single job calculation
- Connects to material specs stored in your inventory
Expense-Supplier Linkage
Every expense in your accounting records can be tagged to the supplier who generated it. Business costs are no longer anonymous line items — they are connected to the vendor, searchable by supplier, and filterable in your financial records. Where your money goes is visible.
- Supplier ID on every expense record
- Cross-module: accounting and supplier data linked
- Filter expenses by supplier in accounting view
- Supplier-indexed expense history for vendor reviews
- Open balance field tracks outstanding amounts
Pricing
The Suppliers module is part of CoreXBiz Core — included with paid CoreXBiz subscriptions. No separate purchase. No add-on pricing.
CoreXBiz Suppliers
Vendor profiles, material inventory, multi-supplier pricing, purchase orders, and expense-supplier linkage
- Supplier profiles with payment terms, tiers, contracts, and attachments
- Material inventory — 35+ fields including dimensions, reorder point, and status
- Multi-supplier pricing per material — compare, set preferred, track lead times
- Purchase orders — auto-numbered, line items, email dispatch, status tracking
- Material unit calculator — roll, sheet, and bulk types with waste factor
- Expense-supplier linkage — every cost tagged to its source vendor
- Reorder alerts and single-supplier risk indicators
- 3-level material category taxonomy built in
- AI-assisted supplier discovery with confidence scoring — Planned
- Automated BOM costing from supplier pricing — Planned
- Automated PO generation from order triggers — Planned
No setup fees · Part of the CoreXBiz platform · Data stays on your server
Need custom vendor onboarding or sourcing constraint configuration?
Supplier tier setup, compliance frameworks, and dedicated onboarding for teams with complex vendor management requirements.
Contact UsPlatform Support
The core Suppliers module — profiles, materials, purchase orders — operates independently of the e-commerce layer. WooCommerce integration is available now. Additional platform connectors are planned.
Built for businesses that buy materials and track costs at the vendor level
Any operation where who supplies you, what it costs, and what you ordered matters — not just at the invoice level, but day to day.
Print Shop
A print shop sources paper, vinyl, and substrate from three suppliers — each offering different pricing per roll. CoreXBiz stores every material with its full supplier list, compares unit costs, and flags when a preferred supplier raises their price. Purchase orders for restocking are issued from the same system.
Custom Fabricator
A fabricator tracks raw materials against multiple vendors. When a component drops below its reorder point, the system flags it. They can compare current pricing across approved suppliers, issue a purchase order to the lowest-cost option, and have the PO emailed to the vendor — without leaving the platform.
Manufacturer
A manufacturer links every incoming expense to the supplier who issued it. Over a quarter, they can filter all accounting expenses by vendor — seeing exactly what each supplier has cost them, whether payment terms are being met, and which relationships are most material to their cost base.
Service Business
A service business tracks consumables and materials used in jobs. The material unit calculator estimates how much of each item a project needs. Supplier profiles carry payment terms, so the accounts team always knows when invoices are due — without checking a separate spreadsheet.
Specialty Producer
A specialty food producer tracks ingredients as materials — linked to suppliers with seasonal pricing. When a supplier adjusts their unit cost, the price comparison table immediately surfaces the gap. The preferred supplier flag can be reassigned to the most competitive source in one click.
Signage and Installation
A signage business sources print media and hardware from different vendors. Each material type lives in the CoreXBiz material catalogue with its own supplier relationships. The unit calculator works out substrate requirements per job — and the PO system handles the restock order directly.
From scattered spreadsheets to a connected supplier system
Build your vendor profiles
Add your vendors as full operational profiles — not just names and emails. Payment terms, contract dates, supplier type and tier, open balance, and attachments. Every supplier is a proper business record from day one.
Define your materials and link suppliers
Create your material catalogue with inventory data, dimensions, and reorder points. Link each material to one or more suppliers — each with their own pricing and lead time. Set the preferred supplier, run price comparisons, and track stock against reorder thresholds.
Issue purchase orders. Tag every expense.
When stock needs replenishing, raise a purchase order in the platform — auto-numbered, with line items, emailed to the supplier. When invoices arrive, log them as expenses and tag them to the supplier who charged them. Your operational costs are visible, organised, and connected.
Ready to see how it connects to your operation?
Frequently Asked Questions
What is available today, what is being built, and what is on the roadmap — each item clearly labelled: Available now, or Planned.
The CoreXBiz Suppliers module is actively being developed. The answers below reflect what is available now and what is confirmed for future development — based on the actual codebase and confirmed roadmap items. We do not publish delivery dates for unscheduled work. When something is planned, we say Planned.
Know your suppliers. Know your materials. Know your costs.
CoreXBiz Suppliers connects your vendor relationships to your material inventory, your purchase orders, and every cost your business incurs — so nothing about your supply chain sits in a spreadsheet that no one updates.
Your data stays on your server. No lock-in. Cancel any plan, any time.